IS RFP Document Imaging

Lane County, Oregon	eGovernment

REQUEST FOR PROFESSIONAL SERVICES

LANE COUNTY - OREGON

Notice is hereby given that sealed proposals for RFPIS2007-10-02 for: LANE COUNTY Document Management Solution shall be received by

David Barbero
Accounting Analyst
Lane County Information Services
125 East 8th Avenue
Eugene, OR 97401-2926

until 2:00 PM PDT, November 20, 2007, at which time all proposals received in proper form shall be publicly opened and recorded.

The scope of work includes the purchase and implementation of a scalable, enterprise Document Management Solution with workflow and integration with PeopleSoft Financials ERP application that will be used by all Lane County departments, beginning with the Accounts Payable invoicing business process. This is not a Public Work’s project.

The outside of the sealed envelope shall be clearly marked with the Vendor's Name, Address, “RFP IS2007-10-02 for: LANE COUNTY INFORMATION SERVICES / Document Management Solution, Opening Date – November 20, 2007, 2:00 PM”.

After October 15, 2007 the Request for Proposal Documents may be obtained electronically by download from the Lane County Internet web site at http://www.lanecounty.org/is, or they may be examined at the Lane County Public Service Building, Information Services, 125 East 8th Avenue, Eugene, OR 97401-2926. Requests may be made in person, by mail, by e-mail to David.Barbero@co.lane.or.us , by telephone (541) 682-4032., or on the web at http://www.lanecounty.org/is . The secured electronic copy of the RFP and its addenda maintained by Lane County shall be the master and controlling document. Any Vendor who obtains an electronic or hard copy of the RFP shall provide their name and contact information to David Barbero by e-mail to David.Barbero@co.lane.or.us or by telephone at (541) 682-4032.

Each proposal must be submitted in the requested format. All Vendors shall be required to comply with the provisions of ORS 656.017 regarding Workers' Compensation or be exempt under ORS 656.126. Each RFP must contain a statement as to whether the Vendor is a resident Vendor, as defined in ORS 279A.120. All Vendors must be Equal Opportunity Employers.

Lane County may reject any proposal not in compliance with all prescribed public procedures and requirements, and may reject for good cause any or all proposals upon a finding by Lane County that it is in the public interest to do so.

Subject to changes based in part on Vendor’s actions, it is intended that the following dates will govern this procurement.

ACTION	DATE	TIME
RFP ISSUE DATE	October 15, 2007	2:00 PM PDT
PROPOSALS DUE AND PUBLIC PROPOSAL OPENING	November 20, 2007	2:00 PM PDT
Q&A ADDENDA UPDATED	November 7, 2007	1:30 PM PDT
CLARIFY OPENING DATE IS TUESDAY NOVEMBER 20TH AT 2 PM PDT	November 13, 2007	9:00 AM PDT
Q&A ADDENDA UPDATED	November 13, 2007	4:00 PM PDT
QUESTION & ANSWER PERIOD CLOSED	November 14, 2007	8:00 AM PDT
OPENING ANNOUNCEMENT POSTED	November 23, 2007	2:30 PM PDT
The Lane County RFP IS2007-10-2 for Document Imaging Solutions is currently under evaluation by committee. In addition, Lane County is evaluating various options due to federal funding not being renewed as of 10/1/07. Lane County does not anticipate progressing to Phase 2, vendor demonstrations, until the after February 2008	January 9, 2008	8:30 AM PDT
Notice of RFP Cancelation – IS2007-10-02. Lane County has determined that it is the best interests of the County to cancel the RFP for the Document Imaging Solution, IS2007-10-02. Pursuant to Lane County procedures, all submitted bids are rejected.	March 4, 2008	9:00 AM PDT

The anticipated schedule shown above expresses the present intent of Lane County. It is not a representation, agreement or promise that, in fact, any projected date will be met.

RFP Document - Adobe pdf format

Appendix A - Cost Proposal - Adobe pdf format

Appendix B - Demonstration & Live Test Information - Adobe pdf format

Appendix C - HIPAA Business Associate Agreement

Question & Answer Addenda

Opening Announcement


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