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DEEDS AND RECORDS

Last reviewed March 2008

General Recording Requirements:

The following information sets out general recording requirements.  This information is not all-inclusive or comprehensive. Questions should be directed to Deeds and Records staff for further clarification.

First Page Recording Requirements

Following is a list of requirements that must appear on the first page of the document being recorded.  Every document's first page must contain the first three items listed.   Items 4 and 5 pertain to specific document types.

1. Document Title(s):  ORS 205.236   A title describes the type of transaction being recorded.  A document may contain multiple titles; however, each title must be clearly labeled in sufficient detail to enable the recording clerk to record the document in the appropriate record.  The recording transaction fee for each distinguishable title is $5.00.  Any attachment to a recordable document that is clearly marked "RIDER", "ADDENDUM", or " EXHIBIT" will not be charged the $5.00 per title recording fee.
2. Names of the parties involved in the transaction:  ORS 205.234(1)(b)  For example, Grantor and Grantee.  Alternatives to Grantor and Granter may be Seller and Buyer, Borrower and Lender, Mortgagor and Mortgagee, Debtor and Creditor, and others.
3. The words "After Recording Return to" followed by a name and address - ORS 205.234(1)(c).  This is the name and address of the party who is to receive the document after recording.
4. Consideration:   ORS 93.030  True and actual consideration paid for a property, or the amount of imposed monetary obligation.   This requirement applies to all documents which convey or contract to convey fee title to real property, and to all liens.
5. The words "Send Tax Statements to" followed by a name and address - ORS 93.260  This requirement applies to all documents which convey or contract to convey fee title to any real property.

Additional Recording Requirements:

• Signatures and Notaries must be original.  Photocopies cannot be recorded.  Notary seals must not cover any text on the document.  Notary seals must be legible.  Any notary seal that is blurred or faint is not acceptable for recording.  OAR 160-100-000
• Legal Description of Real Property.  Examples include lot, block and subdivision name, partition plat recording and parcel numbers or a description of parcel boundaries by metes and bounds.   Reference to the book and page, or year and document number of any public record of the county where the description may be found is also acceptable.  Tax lot number is not acceptable.   ORS 93.600.
• Marking of any text on an document, with a highlighter, is not acceptable.   Highlighting adversely effects legibility and the reproduction quality of the permanent record.
• Document Types Which Require a Reference Number.  A reference number is required when the document to be recorded links to another transaction affecting the same property.  Examples include:  Satisfactions, Assignments, (most) Affidavits, Amendments, Terminations, Subordinations.

Legibility Requirements:  (ORS 205.232)

Recording a document makes it a public record and puts the public on notice.   Since the public and courts may use the recorded documents to establish a validity of claims, all pages must be readable.  The following three legibility requirements are mandatory:

1. Text (typed, written or printed) must be 8 point or larger.
2. Paper must be of sufficient quality for recording photographically. 
3. Paper must be 8 1/2" by 14" or smaller.

Common legibility problems which lead to reject of the document:

• Text that is light, blurred, contrasting light and dark, heavy and filled in, typed through a line.
• Dark colored paper
• NCR copy

Location and Mailing Address:

Lane County Deeds and Records mailing address for recording, research requests, and marriage licenses:

125 East 8th Avenue
Eugene OR
97401

Telephone numbers:
Recording:    (541) 682-3654
Public Research Library and Marriage Licenses:    (541) 682-3653

Hours:

Recording:
9:00 AM - 12:00PM and1:00 PM - 4:00 PM
Monday through Friday

Public Research Library
8:00 AM - 5:00 PM
Monday through Friday

Marriage Licenses issued
8:30 AM to 4:00 PM
Monday through Friday.

FEE SCHEDULE - LANE COUNTY DEEDS & RECORDS
As of May, 2007

CLERK FEES - GENERAL